The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection

Juliana G Barnard; Jessica Young; Ashley C Mog; Lauren D Stevenson; George George; Sherry L Ball; Marcie Lee; Krysttel C Stryczek; Kelty Fehling

doi:10.29333/ajqr/15891

Juliana G Barnard ¹ ² ³ ^* , Jessica Young ⁴ ⁵, Ashley C Mog ⁴ ⁶, Lauren D Stevenson ⁴ ⁵, George George ⁴ ⁵, Sherry L Ball ⁷, Marcie Lee ³ ⁸, Krysttel C Stryczek ³ ⁸, Kelty Fehling ³ ⁸

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AM J QUALITATIVE RES, Volume 9, Issue 1, pp. 161-179

https://doi.org/10.29333/ajqr/15891

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Abstract

Pressure exists in health services research for teams to collect and synthesize qualitative data rapidly. Lacking is a standard process to aid team-based debriefings during the early stages of data collection in real time. We propose a systematic team-based process and template for use during the data collection phase of qualitative studies and demonstrate the utility of the approach using a Veteran’s Administration evaluation study. Guided Team Discussion (GTD) can improve the efficiency of team debriefing through a facilitated process that standardizes discussion format and sharing of learnings amongst the team on recently completed interviews. Notetaking of team debriefings is facilitated by the GTD template, which links team discussions to particular interviews and study time points. The GTD would be useful to researchers and clinicians who conduct health services studies with qualitative methods that require rapid recruitment and synthesis of results and to standardize notetaking of team debriefings.

Keywords: Interview debrief, team analysis, qualitative methods, template, reflexivity

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Citation

Barnard, J. G., Young, J., Mog, A. C., Stevenson, L. D., George, G., Ball, S. L., . . . Fehling, K. (2025). The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection. American Journal of Qualitative Research, 9(1), 161-179. https://doi.org/10.29333/ajqr/15891

Barnard, J. G., Young, J., Mog, A. C., Stevenson, L. D., George, G., Ball, S. L., . . . Fehling, K. (2025). The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection. American Journal of Qualitative Research, 9(1), pp. 161-179. https://doi.org/10.29333/ajqr/15891

Barnard JG, Young J, Mog AC, et al. The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection. AM J QUALITATIVE RES. 2025;9(1), 161-179. https://doi.org/10.29333/ajqr/15891

Barnard, Juliana G, Jessica Young, Ashley C Mog, Lauren D Stevenson, George George, Sherry L Ball, Marcie Lee, Krysttel C Stryczek, and Kelty Fehling. "The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection". American Journal of Qualitative Research 2025 9 no. 1 (2025): 161-179. https://doi.org/10.29333/ajqr/15891

Barnard, Juliana G et al. "The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection". American Journal of Qualitative Research, vol. 9, no. 1, 2025, pp. 161-179. https://doi.org/10.29333/ajqr/15891

Barnard JG, Young J, Mog AC, Stevenson LD, George G, Ball SL, et al. The Guided Team Discussion: A Standardized Process and Approach for Team-based Reflection and Management in Early Stages of Qualitative Data Collection. AM J QUALITATIVE RES. 2025;9(1):161-79. https://doi.org/10.29333/ajqr/15891